Resources and Tools
Emergency Planning Guide for Child-Serving Organizations
Step 5: Put your plan in writing and assemble other needed documents
As you work through these steps, it is important to write down the decisions you have made in a formal document. You don't have to start from scratch. Our Emergency Preparedness Notebook Table of Contents provides a list of information you can include in your written document.
There are also other plan templates available that you can adapt to meet your organization's needs. One such set of templates is the Sample Emergency Planning Forms (Microsoft Word file) from the National Association of Child Care Resource & Referral Agencies (NACCRRA). Other templates are listed in the Recommended Links section.
Part of your written plan should be a calendar of preparedness activities that you need to undertake throughout the year. These may include the dates when you should refresh supplies, a schedule for practicing sheltering in place, and regular updates of caregivers' contact information. Our Emergency Preparedness Notebook template includes a sample calendar. Then you can transfer actions from your preparedness calendar to your organization's schedule of activities so that they will be part of your normal operations.